Responsibilities:

To provide skilled administrative and secretarial support to a team of 4 to 5 lawyers, including Partner(s):

• Manage and maintain diary planning and coordination, making appointments and co-ordinating internal and external meetings
• Travel management, booking transport, hotels, meetings and producing detailed itineraries
• Coordinating business development and client liaison initiatives, including updating database information and assisting with marketing initiatives and events
• Dealing with all aspects of claiming expenses
• Dealing professionally and promptly (internal and external) telephone calls and communications
• Preparing bills, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering letters. Liaising with accounts team
• Providing secretarial assistance, includes copy typing, formatting documents, creating correspondence, pitches and presentations
• Organising documents and management of filing, updating database, archiving files
• ACRA/LawNet searches/E-filing
• Run conflict checks and compliance queries
• To support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard
• Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits/lunch for big meetings, etc.

Requirements

• At least five years’ of relevant offshore experience preferred however those with many years in local law firms will be considered
• Good technical knowledge in MS Word, Powerpoint and Excel with good wordprocessing and administration skills
• Accurate, with high level of attention to detail
• Good verbal and written communication skills
• Able to produce and amend documents with speed and accuracy
• Able to format, paginate, number and present documents
• Enthusiastic and positive approach to tasks and requests for action outside normal scope of duties
• Ability to manage pressure and conflicting demands, and prioritise tasks
• Liaising with the team in a professional and courteous manner
• Ability to maintain tact and diplomacy, trust and confidentiality
• A team player, highly organised and able to assist others

We look forward to hear from you.  Please apply with your recent CV in word format, indicating your current and expected salary and earliest availability.  Only shortlisted candidates will be notified.