Receptionist
Posting Date : 13 Sep 2022 | Close Date :13 Oct 2022
 


 

Responsibilities

·        Take ownership over the reception area and conference rooms and create a positive, welcoming impression when greeting visitors, callers and staff. Make & serve refreshments to visitors and keep the reception area clean and tidy.

·        Answer the mainline telephone and relay messages. Ensure that all messages, calls, deliveries are forwarded on promptly, accurately and with the appropriate amount of detail.

·        Manage booking of conference rooms and ensures that the rooms are tidy and orderly for meetings and that any needed equipment are in place for meetings.

·        Arrange teleconference calls, video conferences, in-office meetings and ensure the conference rooms are properly set-up prior to the meetings.

·        Organize, manage and coordinate courier service (both local and overseas).

·        Receive deliveries and routes them appropriately.

·        Update office contact list details.

·        Work with the Office Assistant to ensure that orders for lunches/refreshments for meetings and events are placed and delivered.

·        Monitor visitor access and maintain security awareness at all times.

·        Communicate effectively and promptly with the building management office on repairs and maintenance issues and booking of after office hours aircon.

·        Ensure and provide support/assistance towards workplace safety and well being.

·        Work with Office Assistant to monitor office/ pantry supplies and arrange for orders.

·        Oversee and maintain office equipment for uninterrupted function, identify and fulfil office supply needs, maintain, and manage vendors and coordinate food delivery as needed.

·        Perform other duties as requested from time to time.

 

Ad-hoc

·        Mail – daily mail collection and distribution in the absence of the Office Assistant

·        Errands – fruit supplier; post office; bank; stationery supplier etc in the absence of the Office Assistant

·        BD event admin – preparation of name tags, etc.

·        Printing and/or binding – assist the BD Team with the printing, collating and/or binding of documents for presentations; conferences; DB events etc.

·        Visiting staff – assist with hotel reservations and sending walking directions from hotel to office; room allocation in office; provide clerical support with printing/copying/scanning, booking of restaurants and taxis etc.

·        Assist in the co-ordination of the building fire drill exercises.

 

Requirements

·        Minimum of two to three years’ of working experience in a similar role.

·        Excellent Microsoft Office skills (PowerPoint, Excel, Word, Filesite or other document management system).

·        Strong English communication skills (both written and verbal).

·        Excellent organizational skills.

·        Professional mannerism.

·        Team player.

·        Excellent verbal and written communication skills and careful attention to detail.

·        Ability and willingness to occasionally work outside normal working hours/days when requested.

 

 


Sub Specialization : Administrative;Receptionist
Type of Employment : Permanent
Minimum Experience : 2
Work Location : Singapore
   
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