Executive Assistant (P)
Posting Date : 12 Sep 2022 | Close Date :12 Oct 2022
 


Position : Executive Assistant, Private Equity Firm

 

Responsibilities

 

Secretarial Support

·        Provide general secretarial and administrative support to a team of 3-4 investment professionals in Singapore office

·        Manage team’s calendar, schedule and logistics for a wide range of business activities

·        Co-coordinate internal and external client meetings across different geographical time zone

·        Assist with investment professional team’s travel & accommodation arrangement for business trip and handle visa application and renewal as necessary

·        Handle investment professional team’s expenses claims and monthly reimbursements

 

Office Admin Support

·        Provide support to Office Manager in managing general office’s administrative task such as procuring office supplies, office housekeeping, and maintenance of office equipment

·        Manage mails and deliveries correspondence, meeting rooms booking and greeting visitors

·        Liaise with building management on any facility issues

·        Manage food-order accounts for employees working in the office

·        Potential scope to take on ad hoc duties as required

 

 

Requirements

 

·        Minimum of 5 years of executive assistant experience in international IB, PE, or managements consulting industry. Previous experience supporting a big team will be advantageous.

·        Proficient in Microsoft Office ( Outlook, Word, Excel and PowerPoint etc).

·        Proficient in English.

·        Highly driven and motivated individual to work in a fast paced environment.

·        Excellent organisational skills and attention to detail. The role requires the individual to be able to manage multiple tasks simultaneously across multiple investment professional.

·        Able to work independently, proactive and exercise good judgement.

·        Highly personable, with the desire and ability to create relationships across the Group’s

Network.

·        Excellent communication skills and good team player.

·        Flexible in making urgent arrangement and coordination during non-working hours.

 

 


Sub Specialization : Secretary;Any
Type of Employment : Permanent
Minimum Experience : 5
Work Location : Singapore
   
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