Receptionist
Posting Date : 02 Aug 2022 | Close Date :01 Sep 2022
 


Front office 

·                     Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.

·                     Answering screening and forwarding incoming phone calls.

·                     Booking of boardrooms for meetings or VC. Main point of contact for Reception Singapore.

·                     Maintains security by following procedures; monitoring logbook; issuing visitor badges.

·                     Maintaining the cleanliness’ of the reception area and boardroom.

·                     Updating our Wi-Fi password and replacing the updated information to all boardrooms and visitors room..

 

Reception admin duties

·                     To update and send out the Staff Daily Movement daily*

·                     Organise Courier Deliveries.

·                     Booking of taxi services.

·                     Receiving and sorting daily mail; Recording of incoming and outgoing mail.

·                     Book-keeping of Stamps.

·                     Updating the telephone list.

·                     Ordering of lunch for meetings*.

·                     Office arrival/set-up (for starters and international visitors)*

·                     Helping the tea-lady on an ad-hoc basis when she is on leave.

 

Logistics / Facilities

·                     Ordering stationaries*

·                     Responsible for up keeping the cleanliness of the stationary area

·                     Business cards ordering / management*

·                     Liaising with CROWN for destruction and storage of documents*

·                     Arranging for the storage/destruction documents*

·                     Liaising with the tea lady for pantry orders*

·                     Ordering of water for our dispenser.

·                     Arranging for air-con extension when needed*

·                     Liaising with the building management for any defaults in the office (i.e changing of lights)*

·                     Engaging the handyman for servicing of our coffee machine or plumbing services*

·                     Helping with relocation of seats in the office*

·                     Liaising with our suppliers for any service that we require. (For e.g, arranging for the carpet cleaning)*

·                     Ensure proper filing for office matters such as building facilities and suppliers*

·                     Keeping track of membership list*

·                     Hotel corporate rates and meet ups*

·                     Office wide party and team specific*

·                     Ad-hoc projects (any building matters)*

 

Secretarial assistance

·                     Assist in printing of documents.

·                     Setting up appointments for partners (at the partners’ request).

·                     Assist in binding of documentation.

·                     Coordinating with various offices for scheduling VC bookings.

·                     Booking of hotels for International visitors and Business Services in Singapore*

·                     Booking of flights for the Business Service Team in Singapore*

·                     Submitting expense claims in Chrome River for Stephane Fahrni and Simon Wombell.

 

              Marketing

·                     Ad-hoc support (source for event venue, asking for quotations etc).

·                     Liaise with Tower Club for events

·                     Liaising with Billy for photoshoot and arranging with the lawyers.

·                     Uploading of photos

·                     Help with events in terms of logistics*.

 

              Finance

·                     Checking invoices pertaining to office matters (eg. lunches and suppliers) and input into chrome river for payment

 

                  Ad-Hoc

·                     In charge of catering for In-House Events (e.g Asset Finance Airbus Market Update)

 

Interested applicants please submit an updated resume and a recent photo in MS Word format to: alice@officesecretaries.com.sg

 

 


Sub Specialization : Administrative;Receptionist
Type of Employment : Permanent
Minimum Experience : 2
Work Location : Singapore
   
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