Job scope is generally as follows but may subject to changes:

·       Providing daily secretarial support to Partners and Associates

·       Schedule meetings and coordinate conference calls across different time zones 

·       Managing Partners' calendar, emails and address book

·       Managing, answering calls and liaising with clients competently

·       Establish, maintain and update clients’ contacts in Interaction

·       Extensive travel arrangements (including visa application) and expenses claims for fee earners

·       Booking attendance at conference / seminars (including national and international travel) and organising trip itineraries and logistics

·       Liaising and arranging the bi-yearly Asia Lawyers Conference and internal events

·       Printing of agendas, presentations and meeting papers specific to allocated Partners / Fee Earners

·       File opening and follow up with conflict checks and engagement letter including organising and filing of documents in iManage

·       Proof reading of legal documents

·       Preparing billing guide, proforma narratives and invoices; work with the Finance team on monthly billings

·       Liaising with clients on administrative matters such as billing or tax issues

·       Assist in the formatting of the pitches, presentation slides and proposals 

·       Working with the Business Development team as required, to include helping to produce tenders, credential sheets, events, pitches etc., as well as small marketing events.

·       Any other ad-hoc projects 

The successful candidate will be:

·       Strong in communication and organisation skills

·       Focused and meticulous in work

·       Capable of working independently in an increasingly fast pace environment

·       Able to maintain a flexible approach to work

·       A team player with an intention to work with and support lawyers and other member of the team to fulfil the overall needs of the practice group.

·       Reliable and diligent

·       Good command of written and spoken English

·       Competent in MSWord, MSExcel, MS Powerpoint and MS Outlook; document formatting skills, track changes and Document Compare

Interested applicants, please submit your updated resume & a recent photo in MS Word format to:
constance@officesecretaries.com.sg.
Please state your availability, current & expected salaries for processing purpose. All applications will be treated in the strictest confidence. We regret that only shortlisted candidates will be notified.