Recruitment Coordinator (6 months Maternity Cover)
Posting Date : 30 Apr 2021 | Close Date :30 May 2021

Report on a daily basis to the HR Manager to manage recruitment coordination work across Hong Kong, Singapore, China, Bangkok, Jakarta.

Recruitment (Lateral)

·            Assisting in setting up of interviews

·            Preparing offer letters and contracts.

·            Arranging all necessary logistics eg. Relocation arrangements, invoicing, expenses, etc.

·            Assist with organizing law fairs in Singapore


HR Systems

·       Provide a comprehensive, accurate and timely administrative support service, maintain action list and ensure timely/appropriate action taken in respect of: -

-       salary and grade change information;

-       new joiners

-       leavers;

-       sickness absence;

-       maternity;

-       unpaid leave;

-       references;

-       personal information changes, etc.

·       To input required data to Payroll and other departments by way of a PAN (Personnel Action Note).

·       Input, maintain and validate accurate HR information within the HR system.

·       Ensure DocExplorer is used in the appropriate way to facilitate effective and efficient working / best practice.

·       Ad hoc reporting


·            Preparing new joiner packs.

·            Organising inductions for new joiners.

Annual Processes

Assist HR Advisors with the administrative aspects of the annual processes (headcount planning/ budgeting; performance and salary reviews).


Liaise with the appropriate teams to co-ordinate overseas or cross functional secondments.v

Employee Relations

·            Work with HR Advisors, to deal with enquiries from line managers; within area(s) on routine HR matters, policies and procedures.

·            Progress any concerning ER issues to HR Advisor/ manager that you become aware of.


·            Provide support to HR team such as incoming mail, processing, HR related invoices and expenses, travel arrangements, and arranging meetings as required.

·            Provide support on any ad-hoc HR related projects.

·            Any other tasks which may be identified from time to time.



General benefits administration


·       Exposure to professional services firms / blue chip firms.

·       Proven experience in HR administration.

·       Professional, credible.

·       Effective communicator, both oral and written.

·       Strong organisational skills.

·       Detail oriented.

·       Strong team skills.

·       Advanced computer skills – Excel, Word, Powerpoint, Outlook.

·       Exposure to HR systems/databases



Sub Specialization : Human Resource & Office Support;HR Admin Support
Type of Employment : Contract
Minimum Experience : 2
Work Location : Singapore
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