HR assistant, law firm (9-12 month contract)
Posting Date : 26 Oct 2020 | Close Date :25 Nov 2020

The Human Resources Assistant/Administrator role is an operational HR role to provide human resource support to partners, managers and staff in the Singapore office. The successful candidate will need to be able to demonstrate excellent prioritisation, time management, and customer service skills. Law firm experience is strongly preferred. Third level HR qualification or relevent experience required. 



This role reports to the HR Manager, Singapore.



o Good understanding of, and work experience from, Singaporean employment legislation

o Great prioritisation and customer service skills

o Experience from the legal industry will be a great advantage

o Strong attention to detail

o Excellent technical skills, including strong working knowledge of MS Office

o Good academic record





o Assist with new joiners induction programme, including preparing induction packs, arrange meetings with relevant stakeholders and schedule training


Internship Programme

o Manage the internship programme



o Act as the HRIS point of contact for the London Office

o Maintain records in HRIS


Personnel Information Files

o Maintenance of Individual information files


Leave Administration

o Maintain leave records and manage all leave-related issues and queries from all levels of employees


Immigration, Foreign Lawyer Certificates and Practising Certificates Matters

o To maintain accurate records of current employment pass requirements

o To process and follow up all work permits in a timely manner and ensure the firm consistently works within its legal requirements

o To deal with Ministry of Law (LSRA), The Singapore Law Society and The Supreme Court with regards to application of foreign lawyer certificates and Singapore practising certificates for Singapore qualified lawyers

o To ensure all lawyers have valid practising certificates, employment pass and foreign lawyer certificates at all times

o Ensure details of foreigner staff are promptly and accurately updated with Ministry of Manpower and Ministry of Law (LSRA)



o Assist the HR Manager in the annual appraisal process


Departure Arrangement

o Manage the departure process of all terminations


Compensation and Benefits

o Prepare reports, letters and other documents to support annual compensation programme

o Compile statistical reports as required for analysis

o Liaise with overseas office to support secondment arrangements

o Manage benefits issues and queries and to assist with medical claims for all staff


Training and Development

o Assist and liaise with various departments with regards to internal and external conferences, seminars and training programme for staff



o Compile data, information, reports and submit survey requests from Ministry of Manpower (usually on a quarterly basis)


Government-related Claims

o Submit government claims on child care leave, maternity leave and national service leave


General Administration

o Assist in review of all HR policy and procedure to ensure their applicability to the business going forward

o Prepare various HR reports including monthly turnover figures

o Assist in review and maintenance of HR standard forms, letters and documents

o To be involved in ad-hoc HR projects as and when required

o Liaise with other counterpart offices in London, Hong Kong, Australia, China, Japan on ad-hoc issues or enquires

o Other duties which may from time to time be deemed necessary



o Work with business support managers and liaise with recruiters, vendors and direct applicants for designated roles/departments

o Maintain accurate recruitment tracking system and WDA Job Bank

o To respond to all speculative applications

o Manage the hiring process (this applies to leavers' departure process too)

o Assist in probation assessment

Assist in organising and co-ordinating client secondments both within the Norton Rose Fulbright group and with clients




Sub Specialization : Human Resource & Office Support;HR Admin Support;Recruitment
Type of Employment : Contract
Minimum Experience : 0
Work Location : Singapore
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